The HESS Consortium Collective Program for Enterprise Systems

What is the HESS Consortium Collective Program for ERP?

The HESS Consortium Collective Program is a growing group of private, non-profit colleges and universities interested in 1.) moving to a common, modern and affordable cloud-native enterprise solution, 2.) moving to a fully solicited contract vehicle through a partnership with E&I Cooperative Services for software and services, 3.) developing a shared archive to ease migration and implementation costs and 4.) create a network of HESS Collective schools to both share staff resources and expertise to lower operational overhead costs and increase efficiencies. (see news releases here) | (see intro video here)

Download our HESS Consortium Collective Program general information sheet here.

The first two pilot HESS Collective Program members have begun implementations now.  

[View full news release here- 9/7/2021]
[View the Campus Technology article here- 10/4/2021]

Why Collaborate on Enterprise Systems?

There are major changes on the national higher education landscape affecting U.S. private colleges and universities related to enrollment, demographics and cultural shifts.  Private higher education institutions are looking at flat or decreasing net revenues over the coming years.  

With the changes ahead, seriously impacting our private institutions, hitting hardest in 2026 and years after, our private institutions are trying to find ways to collaborate with other institutions to save money and time as well as ease staff constraints in ERP & information technology operations.


Solution and Partners Evaluated & Price, Terms & Conditions Negotiated
by 33 Private Colleges for Total Transperency

Chief information officers and technology leaders from a group of 33 HESS Consortium member institutions created an extensive HESS Collective Program RFI process and chose Oracle Cloud for Higher Education as its new, common cloud-native enterprise systems platform with partners, Mythics, Drivestream and E&I. Our partnered licensing contract with Mythics through E&I Cooperative Services, the largest non-profit buying cooperative in the U.S. has given us the best initial and annual licensing terms and conditions in higher education today.  Under this same contract, the initial 33 HESS Consortium Collective members institutions negotiated a pricing that is unmatched nationally.

RFIs, RFPs, and an extensive review of the vendor/system landscape, when approached by a single institution, are helpful in understanding what is possible and which software could best meet your needs.  However, these processes are expensive to conduct for the institution and its community.  

The HESS Consortium has taken a great deal of the burden out of your decision path. Having already validated the choice of Oracle Cloud, Drivestream, Mythics and E&I with a process engaging 33 of our private college members, your campus can move directly to validating the Oracle Cloud solution and how it can work for your institution. Your institution can immediately take advantage of our group negotiated pricing, contract terms and conditions, our standards methodology, and our collaborative cohort-based implementation options, providing a host of benefits beyond a single institution decision and implementation. You will find the value of this collaborative effort between other private institutions will be significant.

 

Solution Platform Selection Criteria

After reviewing a number of the major cloud-native software solutions, the group made the choice to select Oracle Cloud based on

  1. modern product functionality in finance, human resources, financial aid and student information systems,
  2. initial and long-term affordability and
  3. the ability to partner with the HESS Collective community in its vision to create a support and resource network for participating HESS Consortium member institutions.

Click here to view the short form RFI for the Collective Program.

 

What is a Cloud Transformation Assessment (CTA)?

The Drivestream Cloud Transformation Assessment (CTA) is a highly interactive, informative, and structured workshop that will help HESS member institutions to clarify their strategy, identify business value, and lay out a roadmap for migrating to Oracle Cloud applications. It will help members to determine their overall readiness for migrating to the Oracle cloud.

CTA is one of Drivestream’s Strategy & Advisory service offering with costs that range from $50K to $100K depending on size and complexity of the institution. However, as a special promotion for HESS Consortium members this is being offered at NO COST.

Completing a CTA Workshop is the first step towards a holistic cloud transformation. After completing the workshop, Drivestream will provide a report that:

  • Maps current systems (for example: Ellucian/Banner) and processes to the Oracle cloud
  • Identifies Oracle modules that will improve current state functions and processes through transformation and adoption of best practices
  • Defines the project scope, implementation approach, and project timeline
  • Identifies change and provides guidance on optimizing adoption
  • Identifies project risks, if any, and provides a mitigation approach based on lessons learned
  • Articulates the overall value of the cloud transformation for the member institution
  • The end result is that HESS members will be well prepared for a successful transformative journey to the Oracle cloud.

 

 (scroll down to see news releases)

 
HESS Collective Program Partners

 

HESS INSTITUTIONS PARTNERING IN ORACLE DEVELOPMENT

One of the most important aspects of the HESS Consortium Collective Program is collaboration between our private, non-profit institutions and our business partners. With our Collective program partners, Mythics and Drivestream, participating institutions will be working together to develop integration resources and implementation templates for Oracle CRM products that need customization for use in our institutions. 

Building integrations with other campus systems

ALL integrations built by Drivestream for HESS Collective members during implementations will be shared at no cost to all other implementing members. This cuts thousands of dollars and months of time from the process of integrating other systems at your institution with the Oracle Cloud software platform.

Building CRM for Private Colleges and Universities

Institutions will be working together with Drivestream on building customized installation and operational templates for the Oracle CX CRM and Eloqua marketing software for advancement, institutional marketing and admissions. The Oracle CX and Eloqua software is included in our negotiated pricing and Drivestream will be offering these templates at very low pricing to institutions partnering to build the new framework for our private, non-profit colleges and universities.

 

 

 

Steps to HESS Collective Program Engagement with partners HESS, Oracle, Mythics and Drivestream

Step1: Join the HESS Consortium

Your institution must be a member of the HESS Consortium in good standing to be a part of the HESS Collective Program. Click here to join.

Step 2: Register your school to participate

To access our program information and exclusive pricing for Oracle Cloud software and implementation services, click here to register as a participant in the HESS Collective Program. HESS will then contact you to schedule a introductory session with program pricing, contract details and product information.

*Please note that there is no buying commitment to your member  institution by joining the Collective Program. Your institution is simply joining to explore the information, pricing and possible future move to Oracle Cloud with our group of HESS member institutions.

Step 3: Contact us to schedule a Cloud Transformation Assessment (CTA) with implementation partner, Drivestream.

See the panel to the right to learn more about the no-cost CTA session and how it can help your campus understand the implementation, configuration and engagement and what is expected of your campus community during an implementation. Email us at  collective@hessconsortium.org to engage for a Cloud Transformation Assessment (CTA).

Step 4: Let HESS know when you are ready to move forward and engage in the Program

After your campus is satisfied with the conversations, pricing and planning with all of our partners – Oracle, Mythics and Drivestream – let HESS know you are ready to move forward.  We will bring all the parts into place to start your licensing and implementation through the contract.

Step 5: Join a HESS Collective Cohort Group

We will put you into an implementation cohort group (optional) to help your institution connect with other HESS institutions moving into the Oracle Cloud product. Joining a cohort group will help your campus learn from others going through implementation, share and solve challenges and work with our partners to resolve issues…. together.

Still have questions?  Email us at collective@hessconsortium.org today.

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

HESS Consortium Collective Program News Releases

The HESS Consortium announces Saint Mary’s College and Wheaton College as pilot institutions in HESS Collective ERP Program

LATEST NEWS - Released September 8, 2021

The HESS Consortium is pleased to announce that Saint Mary’s College (Notre Dame, IN) and Wheaton College (Wheaton, IL) will lead as pilot institutions in the consortium’s HESS Collective ERP Program. The new program is building a framework for multiple institutions to work together on implementing a common, affordable, and cloud-native enterprise system solution through a cooperative contract and single implementation partner.  The full enterprise system available to HESS Collective members will include student information, recruitment, financial aid, student billing, finance, payroll, and human capital management modules, among others.

In March of this year, a group of 33 private, non-profit colleges and universities completed a 14-month evaluation process to select a common, cloud-native enterprise system to achieve its collaborative vision.  The initial group of 33 institutional partners selected Oracle Cloud for Higher Education using the E&I Cooperative Services contract with Mythics, Oracle’s leading platinum partner.  Under the same contract, another premier Oracle partner, Drivestream was selected as the implementation partner.  Since the selection, the group of 33 participating institutions has grown to 61 within the total base of 237 HESS member institutions.

Saint Mary’s College and Wheaton College took early leading roles in developing the goals of the program in finding a long-term, affordable solution; they will now begin planning and implementation in earnest and will continue their campus implementations through 2023.  “I cannot stress enough the importance of the work Saint Mary’s and Wheaton are doing in this next critical phase,” said Keith Fowlkes, HESS Executive Director. “Their founding work as pilot institutions in this ground-breaking program is paving the way for modern, affordable and effective enterprise system operations for private colleges and universities for the coming decades.  Many other institutions will benefit from their foresight and innovation, as additional cohorts of HESS member institutions join these pioneers over the months and years ahead.”

With the HESS program’s goal of building a support network of institutions with the common Oracle Cloud solution implementation, Drivestream is helping to develop a best-practice framework, creating a common methodology, and compiling resources such as integration modules, reports, and training materials, that will help lower the cost of implementation for member institutions.  The HESS Collective ASSIST Support Network of institutions will use these resources to support and collaborate with each other in members’ daily enterprise system operations, finding more cost-effective approaches by using the common platform and core framework, as well as by sharing implementation and operational resources (potentially including shared staff resources).

“While the idea of sharing enterprise system resources across a multitude of independent institutions is not new, the advent of today’s multi-tenant cloud-based systems coupled with the HESS Consortium’s ingenuity in developing partner relationships and its vision of a grassroots efforts is a powerful combination.  CFOs and CIOs alike will be naturally attracted to significant benefits that have been historically out of reach for colleges and universities of our size and character” said Gene Spencer, CIO of Ursinus College and HESS Collective Steering Committee member.

For more information on the HESS Consortium and its HESS Collective Program, please visit www.hessconsortium.org/collective or contact Keith Fowlkes, HESS Executive Director at keith.fowlkes@hessconsortium.org.  

 

[click here to see the announcement video]

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The HESS Consortium Collective selects the Oracle Cloud for Higher Education Solution as its Common, Cloud-native ERP/SIS Platform

Released February 4, 2021

Chief information officers and technology leaders from a group of 33 HESS Consortium member institutions- the HESS Consortium ERP/SIS Collective - have chosen Oracle Cloud for Higher Education as its new, common cloud-native ERP/SIS platform.

After reviewing a number of the major cloud-native software solutions, the group made the choice to select Oracle Cloud based on 1.) modern product functionality in Finance, Human Resources, Financial Aid and SIS, 2.) initial and long-term affordability and 3.) the ability to partner with the HESS Collective community in its vision to create a support and resource network for participating HESS Consortium member institutions.

The HESS Collective institutions were impressed with the modern functionality of the Oracle Cloud solution as well as its amazing scalability and affordability for our private, non-profit member institutions.  With their full-service team of Mythics and Drivestream selected to ensure a smooth and cost-effective procurement, implementation, training and support of the Oracle Fusion Cloud for Higher Education, the HESS Consortium Collective’s decision is one that will transform our private institutions’ ability to provide a high degree of excellence in ERP/SIS services to their campuses for decades to come.

By using the Mythics contract for Oracle products through E&I Cooperative Services, the HESS Collective institutions were able to negotiate exclusive HESS member pricing that was affordable for most all sizes of institutions in the HESS membership.  Not only are the initial costs incredibly affordable, the contract features 5-years at 0% increase and the next 5-years at a 0.4% annual increase.

“Finding a great software solution that was affordable was the central focus for our platform selection working group,” said Todd Norris, CIO at Saint Mary’s College – Notre Dame, IN.  “All of our HESS Collective working groups were focused on finding a modern, cloud-native product that both met our functional needs while being affordable to HESS private institutions with varying financial resources.  We are very excited that Oracle and their partners offered something that was truly groundbreaking to our private colleges and universities.”

“We believe that this partnership between the HESS Consortium, Oracle, Mythics, Drivestream and E&I will change the way private, non-profit institutions evaluate, purchase, implement and operate their ERP/SIS systems well into the future,” said Keith Fowlkes, Executive Director and co-founder of the HESS Consortium.  “The HESS Collective program has the potential to be a magnet for all private, non-profit colleges and universities in the U.S. for finding modern cloud-native ERP and SIS systems at amazingly affordable prices.  This is a true game-changer in private higher education technology.”

A common cloud-native solution also helps the HESS Collective participating institutions to work together to lower overhead costs in my areas.  The HESS Collective is also planning the HESS Collective ASSIST Support Network so that participating HESS member institutions can share technical and staff resources for planning, implementing and operating the Oracle Cloud solution with national best-practices for specifically private institutions.  Staff sharing is also being planned now for the Collective going forward which has promise to further lower operational costs for our participating HESS Consortium Collective members. 

The program offers institutions their own Oracle Cloud software instance in the Oracle cloud IaaS/PaaS while developing a best-practices framework to enable HESS Collective institutions to share integrations, groupsource staff training and share staff and staff expertise in the cloud. 

For more general information on the HESS Consortium Collective, click here.  Please share this with your colleagues in private, non-profit higher education.

IF YOU ARE A CURRENT MEMBER OF THE HESS CONSORTIUM, CLICK HERE TO JOIN THE HESS COLLECTIVE PROGRAM TODAY.

 

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