2024 HESS Collective Program Application

Thank you for your interest in the HESS Collective Program with our partners, Oracle & Drivestream. There is no buying commitment from your institution when joining the Collective program.
GENERAL INFORMATION REQUEST ONLY You only need general information about the program and would like to speak with someone from HESS about the program and how to join.


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Your Name
Institutional Email
Confirm

Please fill out the form below if you would like to apply for membership in the HESS Collective Program get full information and a full pricing estimate on licensing, implementation and support for the Oracle Cloud software.

You will be asked about campus numbers such as FTE and departmental headcounts on this form so please have this information available. Thanks!

At the end of this form, you will be asked to electronically sign the non-disclosure agreement for your institution. This covers all of your institutional staff and faculty. This is to protect the confidentiality of the exclusive pricing for licensing and implementation of the Oracle Cloud for Higher Education offered from Oracle and Drivestream.

PLEASE NOTE: Due to NDA and confidentiality issues, we are sorry but institutions who outsource their CIO/CTO and other technology leadership and staff with Ellucian, Jenzabar or other competitors to Oracle are not eligible for membership in the HESS Collective program because of non-disclosure restrictions. If institutions would like to discuss membership in the HESS Collective and exclude those outsourced employees, we are happy to assist you.  If you need someone else to review the NDA, please download it here. Thank you.

Electronically sign and submit your NDA online below.

IMPORTANT: After you have successfully submitted your NDA, please complete the HESS Collective Program Application Form below:

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Step 1 of 2

Thank you for your interest in the HESS Collective Program with our partners, Oracle & Drivestream. There is no buying commitment from your institution when joining the Collective program. You will be asked about campus numbers such as FTE and departmental headcounts on this form so please have this information available.

If you just want general information on the Collective Program, please visit www.hessconsortium.org/collective or email keith.fowlkes@hessconsortium.org.

First, please download, review the non-disclosure agreement for members here. You will need to electronically sign this form before you can complete this form. This is to protect the confidentiality of the exclusive pricing for licensing and implementation of the Oracle Cloud for Higher Education offered from Oracle and Drivestream. Then, upload the document through the form below.

PLEASE NOTE: Due to NDA and confidentiality issues, we are sorry but institutions who outsource their CIO/CTO and other technology leadership and staff with Ellucian, Jenzabar or other competitors to Oracle are not eligible for membership in the HESS Collective program because of non-disclosure restrictions. If institutions would like to discuss membership in the HESS Collective and exclude those outsourced employees, we are happy to assist you.  Thank you.

Your institution must be a HESS Consortium member in good standing to participate in the HESS Collective program.
Name
5. Your institutional email address
7. Is your institution's information technology leadership (CIO, CTO, etc.) outsourced to a competitor of Oracle?
What is the timeline for decision-making to move to a new solution for your campus?
What is the timeline on decision-making to move to a new solution for your campus?
9. I would like to set up a call with HESS leadership to go over pricing.
Click or drag a file to this area to upload.
HESS members must submit our NDA for HESS leadership to share confidential program pricing and details. This NDA is linked above for download.
11. What campus leadership will be joining you as project champion?
None of these campus stakeholders will be contacted without your consent and notification.
13. Is it mandatory that your institution will have to do a full request for proposal (RFP) for your project?
PLEASE NOTE: The initial 33 HESS Collective Program schools have already done a full request for information, pricing negotiation and negotiation of terms & conditions. While you may feel it important to do an evaluation of other solutions, it is not necessary to do an RFP for the software and services from Oracle and Drivestream and it may result in unnecessary costs to your institution. Please note that additional costs from our partners could be applicable if a full RFP response is required.
14. Will your campus need educational financing options beyond 3 years?
15. What functionality do you currently have with your prime enterprise solution provider?
16. Do you simply wish to replace current functionality or enhance it?
17. What functionality do you currently have with your prime enterprise solution provider? *
Check all that apply.
18. Which payment plan would you prefer using Drivestream's 0% interest offer?
19. In addition to the Drivestream financing options, would you be interested in a finance plan where there are no payments during the first two years during transition (offered by first American Bank)?

Pricing Estimate Numbers for your campus

These numbers are required to get an accurate pricing estimate on the HESS Collective Package for Oracle Cloud software licensing as well as implementation and support costs from Drivestream.

21. Student Information System

Number from your most recent IPEDs report

22. Human Resource Information

Enter the number of employees with active HR and or Payroll records
including staff, faculty, student workers, etc.
including student workers, faculty, staff, retirees, volunteers, and contingent workers.
Do you currently use an online recruiting service/portal solution?

23. ERP | Finance, Account & Procurement Information

GL, Fixed Asset, Payables, Receivables, Cash Management, Budget and Planning
i.e. manage suppliers, create contracts, etc.
This includes employees needing budget and other financial reporting.
i.e., create, submit, approve, expense report

24. Systems

Please include your closest estimated costs of your existing systems for our ROI report out to you.
Cost for HCM, ERP, Student Information System, Financial Aid
e.g., Power Faids for Student Financial Planning
In submitting this application to the HESS Collective Program, my institution agrees to abide by the terms of the NDA. The pricing information that is shared will not be used in negotiations with other solution providers in any way. If we do decide to move forward in implemenation and participation, we agree to be good partners with the other participating institutions and contribute where possible to the success of the overall program, its member institutions and its partners.