Too many campuses are stuck in pilot purgatory—slick demos that never reach students or staff. This session provides a pragmatic blueprint to ship measurable AI outcomes in a single term. Designed for private institutions with lean teams, tight budgets, and compliance constraints, it shows how to move from idea to “in production” without a moonshot.
We’ll outline an outcomes-first playbook and the architecture that supports it: a conversational front door for every service; targeted first-win use cases across fraud/risk, student-services routing, document intelligence, and data quality/migration; and the governance, security, and SLOs that make leaders and auditors comfortable. You’ll see how an AI layer can orchestrate tools you already own, respect FERPA with role-based access and audit trails, and report transparent metrics stakeholders can fund.
Attendees will get a concrete 90-day plan:
• Days 0–10: confirm business outcomes, define guardrails, stand up a minimal lovable product (MLP), and publish a success scorecard (e.g., time-to-decision, false-positive rate, first-contact resolution, data validation pass rate).
• Days 11–45: deliver 1–2 high-signal use cases—such as admissions fraud triage, eligibility, and urgency-aware routing, or OCR-to-database extraction for transcripts and applications.
• Days 46–90: expand users and connectors, harden performance and observability, and lock in process changes through training, change management, and QA.
Mini caselets will ground the approach: stopping fraud without stopping students; shrinking service backlogs with equitable routing; converting PDFs into trustworthy SIS fields; and migrating data with anomaly detection before cutover. We’ll emphasize what to measure, what to avoid (custom one-offs, unmanaged prompts, shadow data flows), and how to sequence work across enrollment, student success, IT, and finance.
Participants leave with a ready-to-use checklist: RACI for cross-functional execution, a starter SLO set, a privacy and data-handling policy map, and a template scorecard for cabinet-level reporting. If your goal is to replace pilots with proof—and show results this fiscal year—this session is your playbook. Bring your toughest constraint or use case; we’ll map it to the blueprint and suggest a first win you can deliver before finals week on your campus.